Job Postings
Administrative Assistant
Administrative Assistant
Northwest Educational Service District 189
Position Summary:
The NWESD aspires to be a racially and culturally inclusive staff that reflects the diversity of those we serve. We believe this strengthens our organization, stimulates creativity, promotes the exchange of ideas, and enriches staff engagement.
This position will support the Teaching and Learning Department.
Summary:
Independently and cooperatively performs a variety of administrative and staff support duties for NWESD department administrator(s)/manager(s), which require a range of skills and knowledge of organizational policies and procedures and may be of a confidential nature.
Essential Functions:
Coordinates and performs a range of staff and/or operational support activities for the department/program; serves as a liaison with other departments/programs in the resolution of day-to-day administrative and operational challenges.
Provides administrative support for the department/program such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative challenges and inquiries.
Ensures timely responses to a variety of routine written inquiries; composes and proofreads/edits correspondence from dictation, verbal direction, or from knowledge of established department/program policies/procedures; may record, compose, edit, and distribute agendas and/or minutes of meetings.
Maintains calendars, schedules appointments, coordinates meetings, and/or other similar activities for supervisors, which may include travel and lodging arrangements.
Coordinates workshop/conference registrations, cancellations, and refunds according to NWESD policies/procedures and maintains accurate electronic records in the adopted system/format.
Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed.
Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
Balances, monitors, and reconciles internal department/program budgets and financial reporting system reports; may prepare drafts of budget planning documents; may manage refunds and reconciliations.
Pursues individual and organizational awareness and growth regarding issues of equity.
Requisitions supplies and services.
Assists department/program management and staff in problem solving, project planning, and development and execution of stated goals and objectives.
Trains and supports new staff at or below their responsibility level, as requested.
Performs related duties as assigned. Related duties may not specifically be listed but are within the general occupational series and responsibility level typically associated with the employee’s classification of work.
Required knowledge, skills, and abilities:
Ability to make administrative/procedural decisions/judgments and to answer substantive questions relating to department/program services and then to follow through with requests, as appropriate.
Knowledge of NWESD and department/program policies/procedures and the ability to consistently perform position responsibilities within operating guidelines.
Interpersonal/receptionist skills, including the ability to establish and maintain effective working relationships with co-workers, school district staff, vendors, board members, and the public.
Ability to communicate effectively, both orally and in writing.
Knowledge of issues around equity and ability to contribute to the agency’s equity mission.
Organization and coordination skills, including the ability to organize resources, establish priorities, work independently, use effective time management, process multiple tasks simultaneously while maintaining accuracy and attention to detail in an environment of frequent interruptions, and complete duties in timely manner.
Ability to create, compose, and edit written materials and transcribe meeting minutes.
Knowledge of records maintenance requirements and the demonstrated ability to comply through NWESD policy/procedures adherence and to maintain confidentiality of records and other information.
Ability to gather data, compile information, and prepare routine and ad-hoc reports.
Knowledge of general accounting principles.
Knowledge of supplies, equipment, and/or services ordering and inventory control.
Ability to analyze and resolve challenges/solve problems.
Ability to lead and train staff and/or volunteers.
Ability to learn and master new and evolving position responsibilities.
Ability to effectively use technology and/or software including word processing, spreadsheets, and database applications to manipulate and format correspondence/data.
Working Conditions/Physical Requirements:
Work is performed in an office environment; however, travel may be required for workshops or conference attendance. Lifts and carries a maximum of thirty (30) pounds. Adequate manual and finger dexterity, hearing, speech and vision are necessary to perform the essential functions of the position.
Hazards:
Those present in a normal office environment. Lifting and moving tables and chairs for workshop setup is a potential hazard if adherence to proper safety procedures are not provided.
Qualifications
High school diploma or GED; at least three (3) years of experience that is directly related to the duties and responsibilities specified, preferably in an educational organization. An equivalent combination of education and experience may be substituted which provides the skills, knowledge and abilities to perform the essential functions of the position. WSP background clearance required.
Employment Conditions and Benefits
8 hours per day, 260 days per year.
Per Governor’s Proclamation 21-14.1, all employees working for public and private K-12 schools in Washington must be fully vaccinated* against COVID-19 or obtain a religious or medical accommodation by October 18, 2021. Please be advised that all candidates offered positions within the NWESD will be required to comply with this order.
*You are considered fully vaccinated 2 weeks after your final dose of the vaccination.
Salary Range
Salary Schedule I, Range 14 ($43,347.20 - $48,817.60)
How to Apply:
Submit a complete application at nwesd.org/jobs. Applications for this position must include:
Letter of Interest
Resume
Other documents may be included at your discretion
Apply at: https://www.nwesd.org/job/administrative-assistant/
Administrative Assistant
Administrative Assistant
Northwest Educational Service District 189
Position Summary
Independently and cooperatively performs a variety of administrative and staff support duties for NWESD department administrator(s)/manager(s), which require a range of skills and knowledge of organizational policies and procedures and may be of a confidential nature. Headquartered in Everett, WA, the NWRDC is an integral part of the Northwest Educational Service District 189 (NWESD). NWRDC is the largest of the seven regional data centers serving districts and schools in Washington State.
The NWESD aspires to be a racially and culturally inclusive staff that reflects the diversity of those we serve. We believe this strengthens our organization, stimulates creativity, promotes the exchange of ideas, and enriches staff engagement.
Essential Functions:
Coordinates and performs a range of staff and/or operational support activities for the department/program; serves as a liaison with other departments/programs in the resolution of day-to-day administrative and operational challenges.
Provides administrative support for the department/program such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative challenges and inquiries.
Ensures timely responses to a variety of routine written inquiries; composes and proofreads/edits correspondence from dictation, verbal direction, or from knowledge of established department/program policies/procedures; may record, compose, edit, and distribute agendas and/or minutes of meetings.
Maintains calendars, schedules appointments, coordinates meetings, and/or other similar activities for supervisors, which may include travel and lodging arrangements.
Coordinates workshop/conference registrations, cancellations, and refunds according to NWESD policies/procedures and maintains accurate electronic records in the adopted system/format.
Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed. Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
Balances, monitors, and reconciles internal department/program budgets and financial reporting system reports; may prepare drafts of budget planning documents; may manage refunds and reconciliations.
Pursues individual and organizational awareness and growth regarding issues of equity.
Requisitions supplies and services.
Assists department/program management and staff in problem solving, project planning, and development and execution of stated goals and objectives.
Trains and supports new staff at or below their responsibility level, as requested.
Performs related duties as assigned. Related duties may not specifically be listed but are within the general occupational series and responsibility level typically associated with the employee’s classification of work.
Required knowledge, skills, and abilities:
Ability to make administrative/procedural decisions/judgments and to answer substantive questions relating to department/program services and then to follow through with requests, as appropriate.
Knowledge of NWESD and department/program policies/procedures and the ability to consistently perform position responsibilities within operating guidelines.
Interpersonal/receptionist skills, including the ability to establish and maintain effective working relationships with co-workers, school district staff, vendors, board members, and the public.
Ability to communicate effectively, both orally and in writing.
Knowledge of issues around equity and ability to contribute to the agency’s equity mission.
Organization and coordination skills, including the ability to organize resources, establish priorities, work independently, use effective time management, process multiple tasks simultaneously while maintaining accuracy and attention to detail in an environment of frequent interruptions, and complete duties in timely manner.
Ability to create, compose, and edit written materials and transcribe meeting minutes.
Knowledge of records maintenance requirements and the demonstrated ability to comply through NWESD policy/procedures adherence and to maintain confidentiality of records and other information.
Ability to gather data, compile information, and prepare routine and ad-hoc reports.
Knowledge of general accounting principles.
Knowledge of supplies, equipment, and/or services ordering and inventory control.
Ability to analyze and resolve challenges/solve problems.
Ability to lead and train staff and/or volunteers.
Ability to learn and master new and evolving position responsibilities.
Ability to effectively use technology and/or software including word processing, spreadsheets, and database applications to manipulate and format correspondence/data.
Working Conditions/Physical Requirements:
Work is performed in an office environment; however, travel may be required for workshops or conference attendance. Lifts and carries a maximum of thirty (30) pounds. Adequate manual and finger dexterity, hearing, speech and vision are necessary to perform the essential functions of the position.
Hazards:
Those present in a normal office environment. Lifting and moving tables and chairs for workshop setup is a potential hazard if adherence to proper safety procedures are not provided.
Qualifications
High school diploma or GED; at least three (3) years of experience that is directly related to the duties and responsibilities specified, preferably in an educational organization. An equivalent combination of education and experience may be substituted which provides the skills, knowledge and abilities to perform the essential functions of the position. WSP background clearance required.
Employment Conditions and Benefits
8 hours per day, 260 days per year.
Per Governor’s Proclamation 21-14.1, all employees working for public and private K-12 schools in Washington must be fully vaccinated* against COVID-19 or obtain a religious or medical accommodation by October 18, 2021. Please be advised that all candidates offered positions within the NWESD will be required to comply with this order.
*You are considered fully vaccinated 2 weeks after your final dose of the vaccination.
Salary Range
Salary Schedule I, Range 14 ($43,347.20 - $48,817.60)
How to Apply
Submit a complete application at nwesd.org/jobs. Applications for this position must include:
Letter of Interest
Resume
Other documents may be included at your discretion
Apply at: https://www.nwesd.org/job/administrative-assistant-2/
Administrative Assistant
Episcopal Community Services
Administrative Assistant
Primary Functions:
Efficiently perform administrative duties for the OST Programs and take direction from OST Office Administrator and/or immediate supervisor.
Carries out administrative duties (data entry, tracking, organizing, labeling, sorting, posting, copying, mailing) in accordance with instructions.
Organize, coordinate and complete all assigned administrative functions including typing, reception, filing, photo-coping, word processing duties and database maintenance
Supports team by performing tasks related to organization and strong communication
Registration/Intake of participants of all ECS OST programs
Qualifications:
• Fluent in English & Spanish grammar, punctuation, spelling, and paragraph formation
• Excellent verbal and written communication skills
• High school graduate or equivalent (Business Office Administration graduate preferred)
• At least two (2) years Administrative Assistance experience
• Proficient computer literacy in the MS Windows Suite; knowledge of MS Teams
• Ability to follow directions and problem solve with minimum supervision
• Ability to manage and prioritize multiple tasks and assignments
• Ability to effectively communicate with a diverse population
• Ability to use good judgment and discretion when working with highly sensitive information
• Ability to perform detailed data entry with a high degree of accuracy
• Excellent conflict resolution and interpersonal skills
• Strong organizational and planning skills
• Exhibits polite and professional communication via phone, e-mail, and mail at all times.
• Car or Reliable transportation needed
Duties and Responsibilities:
Manage data entry for City Span and ETO Data Systems
Assist Administrative support to shared services (HR, IT, and L&E) when necessary
Assist in the coordination and management of enrollment process for all OST Programs
Assist OST Directors and Administrator in preparation of all meetings, trainings and other program related coverage
Create and maintain client and staff filing system according to programmatic needs and licensing standards
Assist in the coordination, management and implementation of a Tickler System for all required contracts and reports
Assist, create, and manage registration process, attendance tracking, client compliance, program sign-in-sheets, program rosters, client medical info, consent and release lists, and 21st CC reports in accordance to licensing and contractual requirements
Assist in gathering monthly program statistics in accordance with funding and agency requirements
Function as a liaison between ECS OST Programs and school district personnel for communicative administrative purposes
Assist Administrator by management of State licensing process for all OST Programs
Perform other duties as assigned and deemed necessary ECS provides a motivating work environment and encourages individual professional development. We provide a comprehensive salary and benefits package that includes: health, dental and vision insurance; short- and long-term disability; life insurance; tuition reimbursement; flexible spending accounts; training opportunities; transportation subsidies; 401(k) retirement plan; generous vacation allowance; 11 paid holidays; home purchase grants; and an employee assistance program.
ECS provides a motivating work environment and encourages individual professional development. We provide a comprehensive salary and benefits package that includes: health, dental and vision insurance; short- and long-term disability; life insurance; tuition reimbursement; flexible spending accounts; training opportunities; transportation subsidies; 401(k) retirement plan; generous vacation allowance; 11 paid holidays; home purchase grants; and an employee assistance program.
Apply Here:https://www.click2apply.net/ozdJlYCddVeywSOnBiZmVB