Episcopal Community Services

Administrative Assistant

Primary Functions:

• Efficiently perform administrative duties for the OST Programs and take direction from OST Office Administrator and/or immediate supervisor.

• Carries out administrative duties (data entry, tracking, organizing, labeling, sorting, posting, copying, mailing) in accordance with instructions.

• Organize, coordinate and complete all assigned administrative functions including typing, reception, filing, photo-coping, word processing duties and database maintenance

• Supports team by performing tasks related to organization and strong communication

• Registration/Intake of participants of all ECS OST programs

Qualifications:

• • Fluent in English & Spanish grammar, punctuation, spelling, and paragraph formation

• • Excellent verbal and written communication skills

• • High school graduate or equivalent (Business Office Administration graduate preferred)

• • At least two (2) years Administrative Assistance experience

• • Proficient computer literacy in the MS Windows Suite; knowledge of MS Teams

• • Ability to follow directions and problem solve with minimum supervision

• • Ability to manage and prioritize multiple tasks and assignments

• • Ability to effectively communicate with a diverse population

• • Ability to use good judgment and discretion when working with highly sensitive information

• • Ability to perform detailed data entry with a high degree of accuracy

• • Excellent conflict resolution and interpersonal skills

• • Strong organizational and planning skills

• • Exhibits polite and professional communication via phone, e-mail, and mail at all times.

• • Car or Reliable transportation needed

Duties and Responsibilities:

1. Manage data entry for City Span and ETO Data Systems

2. Assist Administrative support to shared services (HR, IT, and L&E) when necessary

3. Assist in the coordination and management of enrollment process for all OST Programs

4. Assist OST Directors and Administrator in preparation of all meetings, trainings and other program related coverage

5. Create and maintain client and staff filing system according to programmatic needs and licensing standards

6. Assist in the coordination, management and implementation of a Tickler System for all required contracts and reports

7. Assist, create, and manage registration process, attendance tracking, client compliance, program sign-in-sheets, program rosters, client medical info, consent and release lists, and 21st CC reports in accordance to licensing and contractual requirements

8. Assist in gathering monthly program statistics in accordance with funding and agency requirements

9. Function as a liaison between ECS OST Programs and school district personnel for communicative administrative purposes

10. Assist Administrator by management of State licensing process for all OST Programs

11. Perform other duties as assigned and deemed necessary ECS provides a motivating work environment and encourages individual professional development. We provide a comprehensive salary and benefits package that includes: health, dental and vision insurance; short- and long-term disability; life insurance; tuition reimbursement; flexible spending accounts; training opportunities; transportation subsidies; 401(k) retirement plan; generous vacation allowance; 11 paid holidays; home purchase grants; and an employee assistance program.

ECS provides a motivating work environment and encourages individual professional development. We provide a comprehensive salary and benefits package that includes: health, dental and vision insurance; short- and long-term disability; life insurance; tuition reimbursement; flexible spending accounts; training opportunities; transportation subsidies; 401(k) retirement plan; generous vacation allowance; 11 paid holidays; home purchase grants; and an employee assistance program.

Apply Here:https://www.click2apply.net/ozdJlYCddVeywSOnBiZmVB